Transform Unstructured Material Descriptions into Structured, Searchable Material Data
AI-assisted material codification for industrial procurement, inventory and maintenance. Standardise descriptions, structure technical attributes, identify duplicates and map to UNSPSC.
More than material code generation.
Build a trusted foundation for your industrial material master — covering the complete data lifecycle.
Create
Standardise and classify new material requests before they enter the master.
Cleanse
Improve existing material descriptions — inconsistent, incomplete or outdated.
Enrich
Structure technical attributes using class-specific templates for each material.
Identify Duplicates
Find exact and potential duplicate records for technical review and decision.
Classify
Map to UNSPSC and support internal classification hierarchies.
Govern
Validate terminology, apply codification rules and maintain traceable changes.
From raw description to structured material record.
GATE VALVE, 150 NB, CLASS 600, BUTT WELD, CAST STEEL BODY ASTM A216 WCB, MANUFACTURER KSB
Free-text. No structure. Hard to search, compare or reuse.
| Noun | Valve |
| Form | Gate |
| Nominal size | 150 NB |
| Pressure class | Class 600 |
| End connection | Butt weld |
| Body material | ASTM A216 WCB |
| Manufacturer | KSB |
| UNSPSC | 40141613 (Gate valve) |
The objective is not to shorten descriptions — it is to preserve the technical information needed to identify, distinguish, search and procure the correct material.
Poor material data creates problems across the supply chain.
A material master is the foundation for purchasing, inventory management, maintenance planning, spend analysis and ERP operations. When material data is inconsistent, organisations face:
- ✓Duplicate or near-duplicate material records that inflate inventory.
- ✓Different descriptions for the same or similar items across plants.
- ✓Missing dimensions, grades, ratings or other technical specifications.
- ✓Inconsistent abbreviations, units of measurement and naming conventions.
- ✓Difficulty locating the correct material during purchase requisitions.
- ✓Limited visibility into material consumption and procurement spend.
- ✓Challenges standardising materials across multiple plants and locations.
- ✓Time-consuming manual review and material master cleansing.
Combine AI-assisted interpretation with controlled master data, technical attributes and configurable code-generation rules — creating a repeatable, reviewable codification workflow.
AI interprets descriptions and proposes classifications. Uncertain values and duplicate candidates are flagged for review — not silently accepted.
One Material Record. Clear Identification. Structured Specifications. Standard Classification.
| Data element | Purpose |
|---|---|
| Internal material code | Identifies a material within the company's own coding system. |
| UNSPSC | Classifies products and services into a shared external hierarchy. |
| HSN (where applicable) | Supports Indian GST / tax classification requirements. |
| Technical attributes | Describe the actual material, specifications and characteristics. |
| Manufacturer part number | Identifies a product according to the manufacturer. |
UNSPSC classifies products and services in a shared hierarchy — it is not a replacement for a company's internal material identifier.
Not all duplicates look the same.
Similarity in descriptions alone does not prove that two materials are identical or interchangeable.
Exact duplicates
Same item, same description — clear candidates for consolidation subject to verification.
Likely duplicates
Same item with different descriptions, abbreviations or supplier references — require matching review.
Similar materials
Technically related items that may differ in grade, size or specification — require technical evaluation before any action.
Different materials require different technical attributes.
One generic template is not sufficient. VCode structures characteristics according to what the material actually is.
Valve (Gate)
- ·Nominal size
- ·Pressure class
- ·Body material
- ·End connection
- ·Standard
Bearing (Ball)
- ·Bore diameter
- ·Outside diameter
- ·Width
- ·Internal clearance
- ·Design
Chain (Roller)
- ·Pitch
- ·Number of strands
- ·Material
- ·Applicable standard
- ·Configuration
Motor (Electric)
- ·Power output (kW)
- ·Speed (RPM)
- ·Voltage
- ·Frame size
- ·Insulation class
Designed for industrial and enterprise material data workflows.
Built for industrial materials.
Material data insights.
How to Identify Duplicate Materials in Your ERP — A Three-Tier Approach
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Read more →Data QualityAI-Powered Material Master Cleansing: What It Can and Cannot Do
AI can dramatically accelerate material master cleansing — but it cannot replace specialist review. Here is what to expect and how to get the best results.
Read more →Material CodificationWhat Is Material Codification? A Complete Guide for Industrial Organisations
Material codification is the foundation of reliable material master data. This guide explains what it is, why it matters and how to get it right.
Read more →Find out what's in your material master.
Share a sample of your existing material data and our team will identify potential duplicates, incomplete descriptions, missing technical attributes, inconsistent units and classification gaps.
Request a Material Master Health CheckStart with your material data. Build toward standardisation.
Data assessment
Review sample descriptions, current codes, duplicates and data-quality issues.
Codification framework
Define material groups, nouns, forms, modifiers and class-specific attributes.
Classification mapping
Determine UNSPSC mapping requirements and applicable classification references.
Rule configuration
Configure internal code-generation logic and validation requirements.
Pilot testing
Test representative materials across selected material classes.
Review and refinement
Correct errors, refine templates and evaluate against agreed criteria.
Operational rollout
Establish approval, governance and ongoing maintenance procedures.
Common questions about VCode.
What is VCode?+
VCode is an AI-assisted material codification platform that helps industrial organisations structure, cleanse and standardise their material master data.
What is material codification?+
Material codification is the process of standardizing material descriptions and assigning unique identification codes to materials, spare parts, equipment and other items. It helps organizations reduce duplicate records, improve material search, streamline procurement and maintain consistent inventory data across departments, plants and locations.
Why does codification matter for MRO materials?+
Without consistent codification, the same bearing might be recorded under dozens of different descriptions. This causes duplicate purchasing, excess stock, missed reorder points and ERP data quality issues.
Who uses VCode?+
VCode is used by procurement teams, stores managers, maintenance engineers, inventory analysts, ERP managers and master data teams in manufacturing, mining, power, cement and EPC organisations.
What is UNSPSC-based material codification?+
UNSPSC (United Nations Standard Products and Services Code) is an internationally used classification system for products and services. It organizes items into four hierarchical levels: Segment, Family, Class and Commodity. UNSPSC-based codification helps organizations classify materials consistently and supports procurement analysis, spend reporting and supplier categorization.
Ready to bring structure to your material master?
Discuss your material master challenges, share representative descriptions and explore an approach suited to your organisation's requirements.
VCode — AI-Assisted Material Codification and Master Data Standardisation